The Premature Baby Charity for Northern Ireland

TinyLife are recruiting an Executive Assistant to the Chief Executive Officer and the Board of TinyLife

Are you passionate about working for and contributing to an organisation that makes a difference by supporting families with premature babies in your community?  Do you want to make a difference to the lives of others? If so, this might be the role for you. It’s more than just a job.

TinyLife is NI’s premature baby charity. We understand that having a baby in the neonatal unit is a stressful and anxious time, so our specialist services provide both practical and emotional support to families. Parents have called this a “lifeline” in times of need and uncertainty.  

At TinyLife, our values guide what we do – for information on our values please see

The Key responsibilities include:

  • Providing personal assistance with full and confidential administrative support to the Chief Executive and, as necessary, the senior management team.
  • Arranging and support management and Board meetings including the dissemination of papers, minute taking, etc.
  • Supporting the CEO with governance and company secretary duties.
  • Providing administrative support in relation to Human Resources and recruitment processes including Equal Opportunities and Article 55 review.
  • Organising events, seminars, staff training and coordinate/assist with ad hoc projects as and when required.
  • Preparing presentation documents and reports; maintaining files and databases to maximise effective access of internal information; updating policies in line with current legislation.
  • Overseeing reception, providing line management support and supervision to the Reception Team.
  • Supporting staff with IT and liaise with IT providers when problems occur.
  • Providing cover for reception as and when required.

Our benefits

When you work for TinyLife, we want you to know you are valued.

You will have:

  • Consideration will be given to part-time or full-time hours for the right candidate    
  • Consideration will be given to hybrid working in line with business needs
  • 25 days generous annual leave plus 12 statutory days (pro-rata)
  • Access to a Pension – up to and including 6% contribution by TinyLife
  • Contributory access to Organisation’s health scheme (after successfully completing 6 months’ probation)

For more information on how to apply click here